Canadian Centre for Ethics in Sport Gets Back in the Game

How the Canadian Centre for Ethics in Sport (CCES) replaced manual processes with a smarter system—and stopped losing time and money.

About CCES

The Canadian Centre for Ethics in Sport (CCES) stands as a beacon of integrity in the realm of Canadian athletics. As an independent, national nonprofit organization, CCES is dedicated to promoting fair play and ethical conduct across all levels of sport in Canada.

Their mission is to ensure that every Canadian athlete, from grassroots participants to elite competitors, engages in sports that are free from unethical practices. This mission is realized through a comprehensive approach that includes rigorous research to understand and address ethical challenges, strategic promotion of ethical standards, and widespread educational initiatives that empower athletes and stakeholders with the knowledge to uphold these values. 

The Challenge: Legacy
Systems Dropped the Ball

As the CCES faced increasing demands, they encountered significant challenges in maintaining transparency and accountability due to their outdated DOS-based system. This legacy software was not only cumbersome, but also hindered their ability to efficiently manage funds, exercise budgetary control, and handle complex reporting requirements. Their reliance on manual processes slowed down their operations and limited their capacity to meet organizational goals. 

Recognizing the urgent need for improvement, CCES embarked on a search for a modern, robust system specifically designed to address the unique challenges faced by nonprofits. This new solution would empower them to streamline operations, enhance financial oversight, and ultimately fulfill their mission with greater effectiveness and agility.

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The Solution: From Administrative
Hurdles to a Clear Track

Sparkrock's Finance solution is designed from the ground-up to meet the unique needs of non-profit organizations.

Users from CCES have praised its intuitive interface, which makes it remarkably easy to understand and navigate. This solution offers unparalleled flexibility in reporting on various project streams, allowing users to tailor reports to their specific needs. It simplifies the process of producing comprehensive financial statements, ensuring accuracy and efficiency.

It also lets users swiftly access historical transactional information, helping them make informed decisions based on past data.

Some other advantages include: 

  • Optimized fund management 
  • Tighter budget controls due to automated accounting, budgeting and reporting
  • Time savings due to efficient, real-time reporting
  • Greater departmental integration due to the robust nature of the system
  • Ease in producing financial statements
  • Easier administration due to personalized, data-centric admin with access to AP, AR, and GL 
  • Automated requesting, budget check, and approval processes
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The Outcome: Quick Wins in
Time, Money, and Mission Momentum

Following a swift implementation process that took just about one month, the team at CCES experienced significant time savings almost immediately. The ease of accessing crucial financial data was greatly enhanced, streamlining operations across the board.

The implementation resulted in an impressive initial savings of $25,000 in accounting expenses. Even in the early phases, the efficiency gains were evident, as the time savings equated to half a full-time employee, enabling staff to transition from tedious manual tasks to more sophisticated, automated analytical processes. 

The ability to access data beyond the confines of the administration office facilitated more efficient and real-time reporting, empowering the organization with timely insights and decision-making capabilities.

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