Right to Play Builds a Smarter Game Plan for Donor Support and Community Impact

Custom reporting and easier grant management tools help every dollar go further for Right to Play.

With our new system we're able to easily connect donors to the right programs at the right time and have an end-to-end picture of how we interact with them.

Katherine Thebeau
CRM Solution Manager
Right to Play

About RTP

Right to Play (RTP) is committed to using the transformative power of play to educate and empower children worldwide who face adversity. Founded in 2000 by four-time Olympic gold medalist and social entrepreneur Johann Olav Koss, Right to Play uses play, including sport-based games and activities, to teach children essential life skills such as protecting themselves from disease, resolving conflict, and creating peaceful communities.

The Challenge: Scattered
Data, Reporting Roadblocks

When Marwan Ismail first began his role as Executive Director at Polycultural 7 years ago, he knew that the organization had the potential to provide significant support to Canadian communities, but the organization first needed to make some significant and strategic internal changes in order to achieve their mission.

Polycultural began to put substantial effort into improving its internal processes, and updating its technology was a big part of this initiative. They knew that they would not be able to do their work effectively without the proper tools in place. Before implementing their Sparkrock Finance and Workforce Management solution, Polycultural was feeling the pain of a lack of integration, which led to an abundance of human errors and slow, manual processes that did not leave enough hours in the day to get everything done.

This lack of integration between their old systems didn’t allow them to see the full picture of what their organization was doing or how successful their programs were. Because their Finance and HR departments weren’t integrated, they had to spend extra time entering information into separate spreadsheets for each department. Their staff timesheets across 5 locations were all done manually, meaning that physical timesheets from over 100 employees had to be filled in, signed, and then mailed. The way things were just wasn’t sustainable for what Polycultural wanted to achieve.

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The Solution: One System for
Grants, Donors, and Everything
In Between

Right to Play’s engagement with Sparkrock has helped the organization create, pilot, and improve many of their technology tools, including specific enhancements to incorporate business processes such as the end-to-end management of grants and other types of restricted fundraising. The way the money is broken down from the donors’ perspective and RTP’s perspective is well captured.

For example, if a donor agrees to a multi-year grant, each year can include a different dollar amount for different projects. The donor could be looking at their year as June to June; Right to Play’s fiscal year is January to January.

Their new solution allows them to capture all of this information and look at it from the two diverse perspectives through custom reporting capabilities.

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The Outcome: Clarity for
Donors, Confidence for the Team

Right to Play’s Donor Management system is now able to support online integration of their grants management and funding allocation processes, allowing them to work more efficiently and give more of their focus to affecting sustainable change for children globally. They're nanaging donor funds and allocations to programs in over 20 countries on four continents.

Additionally, a project can have a number of donors in one fiscal year, so they have to make sure they don’t over-allocate, leaving another project underfunded. Through reporting within the new solution, the Right to Play team can pull out the big picture, for all the donors and projects, as line-by-line items.

This allows them to better allocate funds to programs internationally, with up-to-date financial information that’s viewable at the touch of a button.

With custom reporting tools, RTP now has the power to do much more complex analysis and calculations. As a result, they can get a better overall picture of where donations are being used and what their programs are accomplishing. This allows them to take this information back to their donors and show them the impact they’re having.

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