The Robin Hood Association Embraces Transparency and Availability

Before they implemented their Sparkrock solution, The Robin Hood Association was using 4 different systems across Administration and Finance. They had a very manual payroll process, and had around 700-800 timesheets that they had to manually code and key every two-week pay cycle.

Their master schedule for 55 locations was managed by an Excel spreadsheet and one person, their "Master Scheduler". The Association noted that their scheduler is brilliant at what he does, but when he went away on holidays it became very difficult for anyone to fill in because the knowledge that he held was not shared among other members of the team. 

Now, the Robin Hood Association has all four Sparkrock Impact modules implemented and stable.

With their new integrated system, Human Resources manages people’s positions and the financial allocations that are linked to those positions, the scheduler and the scheduling module manages the planned live schedules of the individuals, payroll manages the actual hours that people work, and then finance is the end result of all that information passing accurately through the system.

They are growing very quickly at Robin Hood, there is a high demand for service, and the solution helps them accommodate that rapid growth. Now that everything is in one solution and all linked together, Robin Hood is now able to share all of their information—all the schedules for all the staff across all the locations—and make it transparent and available for everyone.

Staff can view their schedules, supervisors can view the timesheets, they can both verify that it’s correct, and then payroll just has to hit a button and the money goes to the bank. Now instead of having one person managing the schedule, there are 100 supervisors and 500 employees all doing their piece.